Job Description

Accounts Payable Analyst Position Description 

Department: Corporate Accounting     

Job Status: Full Time

FLSA Status: Salary Exempt   

Reports To: Ryan Lombardo

Location: The Woodlands Office         

Amount of Travel Required: 0%

Work Schedule: Mon-Fri, 8AM to 5PM

Positions Supervised: Yes

POSITION SUMMARY:

A highly motivated Accounts Payable Specialist that is detail-oriented, efficient, and organized professional, with deadline-driven, focused with communication and problem-solving skills. Significantly increasing excellent abilities to financial and process payments, verify invoices and record numerical data to excel records. Working well with other team members, pitching in to help achieve team goals 

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word 'May.')

• Manage the Accounts payable Inbox and process invoices and respond to vendor inquiries 
• Operate computers programmed with accounting software to record, store, and analyze information. 
• Research disputed and inaccurate invoices with vendors and procurement to resolve problems. 
• Check monthly statements to make sure all invoices are accounted for 
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. 
• Access computerized financial information to answer general questions as well as those related to specific accounts. 
• Verify PO numbers assigned to vendors, match invoices and receipt descriptions.  
• Communicates in a professional manner with team members 
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements 
• Accomplishes accounting and organization mission by completing related results as needed. 
• Comparing purchases orders, process, terms of payment and other charges.  
• Processing transactions and performing accounting duties such as account maintenance, recording entries to excel  
• Sending monthly report to the guys at the warehouse to receive missing receipts 
• Verify and post transactions to appropriate accounts  
• Performs other related duties as assigned to assist with successful operations and business continuity.

Qualifications

POSITION REQUIREMENTS:

• Strong attention to detail with a focus on accuracy and efficiency.
• Proactive attitude with a willingness to learn and ask questions.
• Ability to adapt to and thrive in a fast-paced, expanding environment.
• Minimum of 3 years of experience in the Oil & Gas industry or 5 years in a similar role outside of the industry.
• Ten-Key by touch
• Good general accounting skills and knowledge, ability to identify and follow up on discrepancies
• MS Office and Excel capabilities
• Sage 300 software a plus

EDUCATION AND EXPEREINCE: 

• Bachelor’s degree in Finance, Accounting, or a related field (preferred but not required).
• Minimum of 3 years of experience in the Oil & Gas industry or 5 years in a similar role outside of the industry.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES:

• Sage, DocLink and Excel required. 
• Ability to prioritize, solve problems and work in a fast-paced, high volume, environment, with minimal supervision 
• Email etiquette 
• Mathematics - Using mathematics to solve problems. Be able to reconcile problems 
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents. 
• Time Management – Managing one's own time and the time of others. 
• Positive attitude  
• Strong organizational and planning skills. 
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. 
• The ability to listen to and understand information and ideas presented through spoken words and sentences. 
• Paying attention to Details  

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Specialist works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Accounts Payable Specialist may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Accounts Payable Specialist should be able to lift 25 lbs. independently.

Work hours may include early morning, late evenings, and weekends, depending on job demands.

AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws.  Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status.  It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 09/2024