Job Description

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. 

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards.  Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. 

Our beliefs are the foundation for how we conduct business every day.  We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Description Summary:

The Executive Assistant to the Board of Directors will work closely with the Director of Board Operations and the Corporate Secretary to ensure that all logistical needs are met for the Board and associated committees. Key responsibilities will include acting as the primary support for administrative needs, including scheduling, management and storage of electronic records, and record keeping. Additional responsibilities will include coordinating activities across multiple stakeholder groups both internally and externally, timely collection of materials for meetings, and coordinating event and travel logistics for board meetings and dinners.

Job Description:

Your day to day:

• Under the direct supervision of the Director of Board Operations, provides comprehensive and confidential support to, the Board Operations team, the Corporate Secretary, PayPal’s board of directors, board committees, and those of its affiliated entities.
• Manages complex scheduling including the maintenance of a multi-year board and committee meeting calendar. Schedules appointments for directors and maintains meeting calendars for the Board Operations team.
• Assists with event planning and coordinates logistical arrangements for the quarterly board meetings, dinners, and off-site meetings. This includes researching venues, media requirements, catering, and clean-up.
• Manages the Board’s complex travel logistics including hotels, flights, ground transportation, and director reimbursement process.
• Maintains excellent communication with board members and their assistants. Communicates key meetings, events, invitations, and information in a timely manner. Provides exemplary customer service in response to all internal and external stakeholder requests.
• Oversees and administer the appropriate storage (electronic and physical) of and access to board related documents, minutes, and agendas.
• Assists with the drafting, editing and proofreading of Board Operations communications.
• Maintains a strong working relationship with executive management and their assistants.
• Assists the Director of Board Operations with researching and responding to requests for board-related information.
• Maintains board orientation binder, board databases, board lists, board policies, new member orientations, board affiliation lists, and online board resources.
• Assists with board documentation and reporting requirements.
• Coordinates and obtains signatures from directors, officers, and executives for resolutions as needed.
• Performs general clerical duties including, but not limited to, photocopying, scanning, mailing, and filing.
• Performs other duties and responsibilities as required or assigned by the Director of Board Operations or Corporate Secretary.

 What do you need to bring-

• Highly organized with a demonstrated ability to work under pressure, balance competing and shifting priorities, accomplish objectives, and meet deadlines.
• Extremely high attention to detail.
• Minimum of 10 years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive.
• Experience working with a public company board is highly desirable.
• Exercises a high level of discretion around topics being discussed by the Board which may impact employees or the company.
• Demonstrated ability to work productively and manage time effectively, both independently and in a team
• Ability to determine and plan project timeframes, procedures, and resources for accomplishing projects.
• Strong interpersonal skills.  Confident and comfortable communicating with high-profile individuals, and a strong collaborator able to build partnerships with other groups in support of shared objectives.
• Ability to write clear and effective correspondence, written materials, presentation materials.
• Experience collaborating with diverse teams and a wide variety of stakeholders.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• California Notary License required within 12 months of hire and maintained thereafter.
• Proficient in Microsoft PowerPoint, Word, Excel, Outlook, and Adobe Creative Suite
• Proficiency in with a board portal is preferred but not required
• Proficient with general office equipment (copiers, scanners, fax machines, postage machines)

**We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don't hesitate to apply.

Subsidiary:

PayPal

Travel Percent:

0

-

PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit https://www.paypalbenefits.com.

The U.S. national hourly pay range for this role is

$17 to $61

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit https://www.paypalbenefits.com.

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion 

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.  In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.  If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.  

Belonging at PayPal: 

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please Join our Talent Community.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.

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