Job Description

Zachary Piper Solutions is seeking an Operations Coordinator to support Defense Health Agency, Armed Forces Health Surveillance Division (AFHSD) in Silver Spring, MD. We are seeking an individual to provide operational support, administration, and responsiveness to a team of dynamic scientific and health professionals.

Clearance: Secret (required)

Location: Silver Spring, MD (3x a week onsite)  

This job opens for applications on 4/14/2025. Applications for this job will be accepted for at least 30 days from the posting date   

Responsibilities of the Operations Coordinator:

• Act as the point of contact for weekly and ad hoc staff meetings, handling scheduling, presenter confirmations, agenda preparation, meeting setup, document preparation for leadership, and minute-taking.
• Assist in producing and submitting presentations, abstracts, and reports, ensuring they pass through AFHSD, DHA, and OPSEC approval processes.
• Prepare and edit memorandums, letters, documents, and spreadsheets in the appropriate formats.
• Maintain and manage branch calendars.
• Advise on workflow and operational procedures to boost efficiency and productivity.
• Coordinate travel arrangements using the Defense Travel System (DTS), including approvals, travel orders, transportation/hotel bookings, and payment vouchers.
• Schedule visits, notify relevant organizations and officials, arrange local transportation, and facilitate visitor coordination.
• Manage branch tasks by distributing requests to team members, collating responses, and providing consolidated feedback to the Technical Lead.

Qualifications of the Operations Coordinator: 

•      Clearance: Secret clearance, must be able to obtain Public Trust  

•      BA/BS degree in related field with 6+ years of experience in administrative management

•  Certifications: PMP, SCRUM, or business certification highly preferred

•      Experience utilizing a variety of software applications such as Defense Travel System (DTS), CRMs, Salesforce, Excel, JIRA, Sharepoint, M365

•      Excellent analytic, writing, and verbal communication skills

•      Strong attention to detail and ability to multitask

•      Experience engaging with senior-level DoD public health leaders

•      Experience supporting public health sector

 Compensation of the Operations Coordinator:

•      $75,000 -$90,000+ **based on years of experience**

•      Contract mobility and job stability

•      Full Benefits: –Medical, Dental, and Vision, 401k, PTO/Holiday, Sick leave as required by state law and certification reimbursement

Keywords: Operations, operational, project manager, weekly meetings, scheduler, project scheduling, scheduling, meeting setup, teleconference, web collaboration, document preparation, leadership, meeting minutes, presentations, abstracts, reporting, TMT, AFHSD, DHA, OPSEC approval, DOD, department of defense, secret, top secret, topsecret, security clearance, DTS, JIRA, Sharepoint, CRM, executive assistant, memorandums, letters, documents, spreadsheets, branch calendars, SOP, operational procedures, Defense Travel System (DTS), approvals, travel orders, transportation, hotels, payment vouchers, visitor coordination, task management, team distribution, response collation, Technical Lead, supervisory authority, management authority, Bachelor's Degree, Certified Administrative Professional, administrative management, public trust, Microsoft Office Suite, analytic skills, writing skills, verbal communication