Job Description

Job Title:  Administrative Assistant

Location:  Cleveland, OH

Business Unit:  Team Wendy

Purpose of Position:

Join our dynamic team as an enthusiastic and detail-oriented Administrative Assistant, where every day brings new opportunities to make a difference. In this pivotal role, you’ll be at the heart of our daily operations, bringing your organizational skills to the forefront as you manage office activities and streamline communication between departments. We're seeking a proactive individual who thrives in a bustling environment that possesses strong organizational, communication, and multitasking skills, along with a commitment to excellence in service.

Essential Duties and/or Functions:

• Office Management: Oversee day-to-day office operations, ensuring a clean, organized, and functional work environment. Manage office supplies inventory, ordering materials as needed and maintaining budgetary constraints. Coordinate office equipment maintenance and repairs.
• Communication: Serve as the first point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate personnel. Prepare and distribute internal communications, memos, and meeting agendas.
• Scheduling and Coordination: Manage executives’ calendars, scheduling meetings and appointments, and ensuring all logistical arrangements are made (e.g., booking conference rooms, preparing materials). Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Documentation and Reporting: Maintain filing systems and ensure that documents are properly organized and readily accessible.
• Prepare reports, presentations, and other documents as requested. Assist in data entry and management of various databases.
• Event Planning: Support the planning and execution of company events, meetings, and team-building activities. Assist in preparing materials and communicating event details to participants.
• Financial Administrative Support: Handle expense reporting and reimbursement processes for team members. - Process invoices and assist with budget tracking as needed.
• Collaboration and Team Support:  Work closely with various departments to facilitate communication and workflow.
• Assist team members with their administrative needs, contributing to a cooperative team environment.

Required Minimum Qualifications:

High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.  Proven experience as an administrative assistant or in a related role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise discretion.

Preferred/Desired Skills and/or Experiences:

• Familiarity with office equipment (e.g., printers, copiers, fax machines)
• Basic knowledge of bookkeeping or accounting principles is a plus.
• Experience with project management tools and software

About Avon Technologies:

We design and produce life-critical personal protection solutions for the world’s militaries and first responders.  With a portfolio that includes Chemical, Biological, Radiological, Nuclear (“CBRN”), protection.  We do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe. At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.

What We Offer:

• Flexible Schedule
• Competitive Compensation Package 
• Learning and Development Opportunities 
• Bonus Plan 
• 401k Matching 
• Tuition Reimbursement Program 
• Mentorship Program  

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job.  While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws.
 
U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.
 
To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s).
 
The questions asked in this application are intended to assess this and will be used for evaluation purposes only.  Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position.  The decision whether or not to file or pursue an export license application is at Avon's sole election. Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).

EOE AA M/F/Vet/Disability