Job Description

HOW YOU WILL FULFILL YOUR POTENTIAL

• Provides administrative support in a complex team environment to a senior grou. 
• Coordinates complex, senior-level internal/ external meetings and conference calls. 
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. 
• Supports internal and external managers or clients. 
• Organizes and ships literature to clients. 
• Responds and follows up on client requests.  
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. 
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports. 
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. 
• Maintains understanding of firm policies and handles certain issues independently. 
• Manages monthly invoices and arranges for payment. 
• On-boards new hires, processes new employees, transfers, termination, etc. 
• Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

• Requires excellent interpersonal and communication skills. 
• High attention to detail. 
• Ability to maintain high standards despite pressing deadlines. 
• Ability to solve problems quickly and efficiently. 
• Strong knowledge of general business, corporate and government cultures. 
• Ability to handle highly sensitive, confidential and non-routine information. 
• Self-starter with excellent anticipation skills; problem solving; follow up. 
• Demonstrated dependability and sense of urgency about getting results. 
• Demonstrates high degree of integrity and confidentiality. 
• Strong organizational skills. 
• Comfortable working with people at all organizational levels. 
• Comfortable working in a sometimes hectic, high pressure environment. 
• Ability to display a consistent, professional degree of communication 
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. 
• Must be able to prioritize a variety of time-sensitive tasks. 
• Must have excellent judgment; independent thinker and resourceful. 
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook. 
• Team player with a positive attitude. 
• Highest degree of integrity, professionalism, diplomacy and discretion required. 
• Prefer 3+ years of experience

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