Job Description

Procurement Specialist

Job Description

Department: Supply Chain                                                  

Job Status: Full Time

FLSA Status:  Salary Exempt                                                

Reports To: Warehouse Site Manager

Location:  Kimberlee              

Amount of Travel Required:  10%

Work Schedule: Mon.  Fri. 8:00 A.M.  5:00 P.M.

Positions Supervised:  None      

AIP Level: 7 
 

POSITION SUMMARY: The Procurement Specialist develops efficient procurement solutions and supports senior management with the development and implementation of sourcing strategies. They support and drive procurement and contracting activities by building and fostering vendor/supplier relationships and following the purchase order life cycle to ensure supply chain continuity.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word 'May.')

• Manages full purchase order life cycle according to company policies, procedures, and regulatory standards.
• Plays primary role in vendor selection including but not limited to researching, identifying, and recommending potential vendors to senior management. Alternatively, recommends termination of vendor relationships if necessary.
• Requests quotes, researches, compares, and negotiates prices, purchasing terms and conditions with vendors, and places orders pursuant to purchase order.
• Interfaces with accounts payable with invoices on associated materials purchase orders.
• Replenishes inventory pursuant to company min/max terms and demand requests.
• Coordinates with Legal for preparation of vendor contracts for approval by senior management.
• Monitors supplier performance and resolves issues and concerns.
• Acts as primary vendor contact to address quality of purchased items and resolves any supplier deficiencies.
• Manages timely deliveries and is responsible for the resolution of supply chain issues or discrepancies.
• Serves as liaison with internal project teams and maintains strong supplier relations.
• Analyzes industry and demand trends in order to support senior management with the development and implementation of sourcing strategies.
• Prepares and maintains accurate inventory and procurement records and reports.
• Performs other related duties as assigned to assist with successful operations and business continuity.

Qualifications

POSITION REQUIREMENTS:

• Successfully passes background check and preemployment drug screening.
• Possesses a valid U.S. Driver’s License.
• Daily, predictable attendance.
• On call availability required.

EDUCATION/EXPERIENCE LEVEL

• High school diploma or G.E.D.  AND 3-5 years of relevant supply chain experience OR
• Bachelor’s degree in supply chain, finance, accounting, business administration, or related field preferred AND 2-3 years of relevant supply chain experience
• CPM or APICS certification preferred.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Ability to read, write, and comprehend written and oral English.
• High proficiency in Microsoft Office and with business application software, purchasing, and resource planning systems.
• Ability to multitask and prioritize based on demand of requirements or workload.
• Possession of excellent written and verbal communication skills.
• Possession of strong negotiation skills.
• Possession of excellent organization, consultative, analytical thinking, and problem-solving skills.
• Ability to gather, analyze and evaluate facts and to prepare concise oral and written reports and presentations.
• Ability to work with limited direction in a fast-paced environment. strong work ethic.

QUALIFICATIONS FOR ADVANCEMENT: (Promotions may occur only after the following qualifications have been satisfied. Promotions are not guaranteed and are subject to availability of position openings.)

• Time in position: Minimum 12 months
• Certification in APICS or CPM
• Demonstrated ability to prove a high aptitude in supplier management, contract negotiation, logistics or inventory management

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Procurement Specialist works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. The Procurement Specialist will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Procurement Specialist may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, Procurement Specialist should be able to lift 49 lbs. independently and up to 100 lbs with a team lift.

Work hours may include early morning, late evenings, and weekends, depending on job demands.

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws.    Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status.  It is expected that all employees, both management and staff, will fully support these non‐discriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Reviewed 11/2024.